Faculty Menu

Site: Online Learning at CCC
Course: Online Learning at CCC
Book: Faculty Menu
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Date: Monday, June 5, 2023, 6:06 AM



  •  Upgrade to Moodle 4.1 
  •  Phased application of the 2023 Course Structure Template 


  • The last upgrade was 2 years ago
  • Moodle 4.1 and the 2023 Course Structure Template resolve many student and faculty user experience requests
    • Consistency across courses
    • Collapsible sections
    • Simplified and practical navigation
    • Integrated collaboration tools for students
    • Easy-to-locate course syllabus


  • May 30 - 2023/SU courses will be available in Moodle (our current version) with the 2023 Course Structure Template - COMPLETED
    • Summer Term begins June 26

  • June 21 - We'll upgrade to Moodle 4.1 and 2023/FA courses will be available in Moodle with the 2023 Course Structure Template
    • Fall Term begins September 26


  • Will I lose my course content when I import my existing course into Moodle 4.1?
    • NO. Moodle 4.1 will import everything from your original course.

  • Will the new template impact my course layout?
    • NO.  Your course format (weekly or topic) and content will appear in the same order as in your original course. However, the General section will now be called Course Essentials which includes a sample syllabus Moodle Book and other recommended items. Any integrated 2023 Course Structure Template items, such as a learning outcomes label, are hidden from students by default.

      NOTE: The 2023 Course Structure Template will only be applied to empty Moodle shells.

  • Will I need to update my course content?
    • MAYBE. You may need to update any student resource that addresses course navigation since Moodle 4.1 has simplified the user experience. You'll also want to review the Start of Term Procedures since they have been updated as well.

  • Can I see what my current course would look like in Moodle 4.1?
    • YES. Please submit an OLET Training/Workshop ticket for your request. NOTE: Be sure to include the Year/Term/Name/Section of the course you'd like to see.

If you have any additional questions, please email dw.wood@clackamas.edu.


  • Watch the Introduction to Moodle 4.0 Video:
  • Attend an OLET-facilitated session every Thursday, 1-3 pm
  • Experience Moodle 4.1 as a teacher or student with Moodle's Mount Orange School Demo course
  • COMING SOON! Explore the 2023 Course Structure Template GUIDE which explains the Open SUNY Course Quality Review (OSCQR) standards and Moodle 4.1 features

Contact Moodle Support

Prioritized service: Submit a ticket to Online Learning/Moodle Support  for closed-captioning, Moodle troubleshooting, training/workshops, and Zoom accounts/troubleshooting.

Schedule a Zoom appointment:

Phone: 503-594-6618

Email: online@clackamas.edu

Still need help? Contact our extended support team for after hours, weekend and/or bilingual support (English/Español).

What does the 2023/SU term timeline look like for faculty?

  Course Activity How to Accomplish Suggested Date
Pre-Term Start 1 - Get help with Moodle and/or Zoom

Visit the red bar on any Moodle page under Faculty > *Remote/Online Instruction FAQ* to access resources, upcoming Moodle and Zoom training, and/or email online@clackamas.edu for assistance.

Jun 19-25
2 - Create your remote teaching plan

You'll want to assemble your course assets: syllabus, learning outcomes, assessments, required textbooks, resource materials, etc. before you begin working in Moodle. Take some time to consider how you want your course structured—with a weekly or module/topics format.

Jun 19-25
3 - Update your syllabus

Include your communication and new course details as necessary. Be sure to include a link to CCC Resources and Information for Students During the COVID-19 Pandemic and CCC Support and Emergency Funding Resources too. When you're ready, upload it to Moodle or add it to your welcome email.

Jun 19-25
4 - Identity essential material to distribute

Check your remote teaching plan - what are the essential components for week one? What are your goals for this week, and do any of those goals rely on materials that need to be converted to a digital format?

Jun 19-25
5 - Send first welcome message

Send your welcome message to students to inform them how you will communicate throughout the term, through what medium, and how often.

Jun 22-25
6 - Distribute student remote readiness survey

In your welcome message, consider including this short survey to students. While this will not ultimately be the determinate of how you teach, having a better idea of your students' technology capabilities can inform important decisions you need to make.

Are you ready for online learning?

For example, if less than half of the class has reliable home internet, requiring synchronous sessions on Zoom might not be successful and an asynchronous option should be considered.

Jun 22-25
7 - Review week one

By now you have completed a review of your course content for the first week or two of class, considered how you will deliver your essential content, and communicated critical information to your students. (Take a deep breath.)

Before the class automatically opens on the first day of the term, consider the information you have gathered. Is there anything glaringly missing? Are there stakeholders (your chair, admin, online learning staff) who you need to contact for any information? Remember that you can hide course elements from student view until you are ready to release them.

Jun 22-25
First Week 1 - Post welcome and syllabus

Welcome your students through your established communication method (as you outline in your course syllabus). Introduce yourself and the class.

Jun 26
2 - Take attendance

You'll need to use an asynchronous attendance activity to record attendance such as:

Jun 26-30
3 - Manage late enrollments

As usual, there is likely to be much shuffling of students during the first week of the term. If a student approaches you requesting a late add to your course, you will need to contact Registration.

If you have students who are struggling with technology and access, you can refer them to the Cougar Connect Information Desk.

Jun 26-30
4 - Get started teaching!

Hopefully, by day two or three of the term you can start diving into the real curriculum of the course. Remember that there are best practices, pedagogical recommendations, and more technology resources available via the red bar on any Moodle page under Faculty.

Jun 26-30
Ongoing 1 - Host office hours

Host virtual office hours. This means being available for student questions and consultation during a specific, predetermined period of time. You can host virtual office hours through Zoom video conferencing, or simply be readily available through email or phone...whatever works for you and your class.

Jun 26- >
2 - Deliver content

Keep calm and carry on: deliver your lectures, assess student comprehension, provide grade information and feedback, and engage with your class to the best of your ability.

3 - Get help with Moodle and/or Zoom

Visit the red bar on any Moodle page under Faculty > *Remote/Online Instruction FAQ* to access resources, see upcoming Moodle and Zoom training, and/or email online@clackamas.edu for assistance.

2023 Faculty Professional Development Opportunities

The Online Learning & Educational Technology (OLET) department has again partnered with the Online Learning Consortium (OLC) to provide all CCC faculty with an opportunity to improve their professional practice. Access the full Institute 2023 Schedule for additional details about the scheduled and self-paced workshops (links provided below) for more information.

If you are interested in this optional professional development opportunity, select two (2) workshops from the OLC list, then email your selection to dw.wood@clackamas.edu. Registration is on us! 

The following workshops have been popular choices with CCC faculty:

Scheduled Workshops
  • Applying the Neuro, Cognitive, and Learning Sciences to Instruction
    • March 13 - April 09, 2023
    • September 11 - October 08, 2023
  • Competency-Based Education
    • October 02 - October 8, 2023
  • Diversity, Equity, Inclusion, & Accessibility (DEIA) in Online Learning
    • February 27 - March 05, 2023
    • June 05 - June 11, 2023
    • September 25 - October 01, 2023
  • Facilitating Live, Online Sessions
    • May 17 - May 19, 2023
    • August 23 - August 25, 2023
    • December 06 - December 08, 2023
  • Gamification Principles and Strategies
    • May 15 - May 21, 2023
    • November 27 - December 03, 2023

  • Giving Effective Feedback*
    • May 1 - May 7, 2023
    • November 6 - November 12, 2023

  • Hybrid-Flexible (HyFlex) Course Design
    • March 13 - March 19, 2023
    • May 22 - May 28, 2023
    • July 10 - July 16, 2023
    • August 21 - August 27, 2023
    • October 30 - November 5, 2023

  • Increasing Interaction & Engagement*
    • February 13 - February 19, 2023
    • May 15 - May 21, 2023
    • August 7 - August 13, 2023
    • November 27 - December 3, 2023

  • Liquid Syllabus Design
    • April 5 - April 7, 2023
    • July 26 - July 28, 2023
    • November 8 - November 10, 2023

  • Practical Applications for Universal Design for Learning (UDL)
    • April 24 - April 30, 2023
    • July 24 - July 30, 2023
    • November 27 - December 30, 2023

*These are just a sampling of the workshops offered to those new to online teaching and learning.

Self-Paced Workshops

Look for an opportunity to share your learning experiences at the SHOW AND TELL: Summer Professional Development Roundtable this fall. Until then, watch what was shared last year.

NOTE: OLET will handle the workshop registration. OLC will then follow up 1-4 days before the start of the workshop with access information via email.

Scheduled Workshops are asynchronous with possibly 1 or 2 optional synchronous sessions during the week. You will need to log in early on Day 1 to avoid being administratively dropped.

Self-Paced Workshops provide asynchronous access for 1 year.

Universal Design for Learning

Universal Design for Learning (UDL) is a framework for educational practices that reflect a high value for both diversity and inclusiveness. Review the resources below to learn more about UDL and its practical application in your online course.


UDL Online Guidelines (PDF)

UDL Online PowerPoint Presentation (gDrive)

UDL Online PowerPoint Presentation (PDF)

UDL on Campus: Examples (External Link)

AT LEFT: UDL Academy How to Read the UDL Guidelines (YouTube Video)

AT LEFT: Applying UDL with Professor Tom Tobin (YouTube Video)

Zoom Video Conferencing

Zoom is a synchronous online collaboration tool that can be used to conduct and record online lectures, host office hours, set up group meeting spaces, and more—all with annotation and whiteboard capabilities.

NOTE: Zoom is continuously updating its platform security and features. For the latest information, visit the Zoom Help Center at support.zoom.us

Zoom and Moodle

See Zoom in action by enrolling yourself in our Zoom with Moodle course.

FACULTY TIP: Students who Zoom on a Chromebook do not have the Annotate option on shared screens. However, the remaining functionality is comparable to that on a computer or laptop... although the video/audio quality is somewhat diminished.
NOTE: For the latest information, review the device comparison chart.

FACULTY TIP: Be sure to log out of your Zoom account after use. If you sign into a duplicate device (such as a computer and laptop) you will be logged out automatically on the first device.

Zoom Cloud-Recordings Retention Plan

NEW! Effective February 27, 2023

Zoom Video Cloud Recording links made after February 27 will remain functional for a total of 3 months with permanent copies of the linked videos automatically saved to Kaltura and available through MediaSpace.

For Cloud Recordings recorded between May 3, 2021 - February 27, 2023

  • AFTER 1.25 YEARS: ALL cloud-recorded Zoom video will be automatically moved to Zoom Trash 1.25 years after creation. Once a video has been moved to Zoom Trash, it will remain there for 30 days before it is permanently deleted.

  • BEFORE 1.25 YEARS: You may manually remove any of your own cloud-recorded Zoom video that is less than 1.25 years old. The removed video will be stored in your Zoom Trash for 30 days before it is permanently deleted.

  • RECOVERY: At this time we do not have a method to restore permanently-deleted video. However, if you would like to keep a Zoom-recorded video longer than 1.25 years, we ask that you instead download the Zoom video recording (.mp4 file) and other associated files (audio transcript .vvt file, audio only .mp4 file, etc.) to your computer and upload all to Kaltura.

Zoom Management Links

How to Access Zoom Recordings from MediaSpace
  1. Go to video.clackamas.edu to activate your MediaSpace account
  2. Click Not Logged In
  3. Click Login
    NOTE: Login with Single Sign-On (SSO) if you are using a CCC laptop or computer.
  4. Click your profile name in the top right
  5. Click My Media
    NOTE: New users will not see any content. Existing Kaltura users may see their Moodle content.

NOTE: You must sign in to Zoom using SSO prior to recording your Zoom meeting.

How to Enable/Disable Sound Notifications

Enabling Sound notification allows the host to play sound when someone joins or leaves a scheduled meeting with video turned on. If the sound notification is disabled, no sound will be played when someone joins or leaves the meeting.

  • Enable
  • Disable
    1. Sign in to the Zoom web portal
    2. Scroll down to Sound notification when someone joins or leaves and click the toggle to off

How to Secure Zoom Meeting Links on External Sites and Social Media

If you would like to make access to your meeting links private to reduce the risk of disruption, do one (or more) of the following actions:

  1. Remove or report the public post to the site administrator (if you are not the account owner)
  2. Delete the meeting and create a new one with a unique meeting ID
  3. Enable these security settings: 
  1. Send the new meeting information only to people you know